Purchase Ledger Clerk


Job Summary:

To provide transactional and accounting services relating to the purchase ledger including processing and payment of purchase invoices.


Duties & Responsibilities:

  • Inputting invoices
    • Recognise differences between stock & non-stock invoices.
    • Correctly coding invoices to GL codes using available tools.
    • Match stock invoices to PR/PO in the system.
    • Liaise with all departments to ensure invoice is correctly signed off when necessary.
    • Query solving internally & externally.
    • Build a good professional relationship with the suppliers.
    • Provide any documentation suppliers/staff may need.


  • Payments – bi-monthly
    • Ensure approval for all payments is in place.
    • Checking that the correct bank details are held within the system for each supplier.
    • Loading payments onto Bank system
    • Cross check cash forecasting.
    • Send out the remittances via email and post.


  • Other Duties
    • Statement reconciliations
    • Monthly review of control accounts to ensure they are kept current including goods received report.
    • Postal duties- opening incoming mail & processing outgoing mail for the department.
    • Use of the Franking and folding machines.
    • Month end assistance.
    • Any other ad-hoc work.
    • The role has the potential to extend beyond purchase ledger and into a broader accounting role so would suit someone who is AAT training.


  • Maintain procedures
    • Keeping company procedures up to date with changes, using example pieces of work, and sharing knowledge where required with the relevant members of staff.


Required Education, Training, Skills & Experience:


  • Approachable and friendly.
  • Committed to the role.
  • Flexible, open minded.
  • Self-driven with a positive outlook and a desire to ‘get it right’, maintaining efficiency.
  • Ability to work as part of a team as well as using your own initiative.
  • Clear focus and dedication to accuracy.
  • Reliable and honest
  • Good communicator who would present a positive image for the company.


  • 5 x GCSE or equivalent (English & Maths essential)
  • Excellent Microsoft office skills including excel.
  • Good telephone manner.
  • Previous purchase ledger experience is essential.
  • Ability to focus and work to strict deadlines understanding the sense of urgency.
  • Prioritise workload efficiently according to tight schedules
  • Handling confidential information.
  • Well organised with attention to detail

To apply please forward your current CV and cover letter via email to: Recruiting@edbro.com by Friday 16th February 2024.